
July 19, 2002
Richard A. Grasso
Chairman and Chief Executive Officer
New York Stock Exchange
Eleven Wall Street
New York, NY 10005
Dear Mr. Grasso,
I am writing on behalf of the California Public Employees' Retirement
System (CalPERS) in response to the Report released by the Corporate Accountability
and Listing Standards Committee.
First, I would like to commend you and the Committee on the Report.
I think the Committee correctly summarized the situation we all face currently
in noting that the Exchange has not only an opportunity, but the responsibility,
to raise corporate governance and disclosure standards.
CalPERS has long been active in advocating good corporate governance.
As one of the recognized leaders in this area, we would like to express
our strong support for revisions to the NYSE listing standards. Generally
speaking, we are very supportive of the proposals as they have been presented
in the Report; however, we do have a few comments and suggestions for
your consideration. We hope the Board will consider these points as friendly
amendments and act upon them accordingly.
CalPERS strongly supports shareowners' right to approve all equity-based
compensation plans. We consider this a fundamental right of shareowners,
and we support shareowner approval of all changes to existing equity-based
compensation plans. This should include repricings of any form.
As a point of clarity, we request that you explicitly include equity
plans that are funded by treasury shares in the proposed listing standards.
It is my understanding that current listing standards do not require approval
of plans that are funded by treasury shares. We do not feel that a distinction
of this nature should exist, and would like some reassurance that the
proposal includes plans funded by treasury shares.
While we support the proposal to eliminate broker votes on equity compensation
plans, it is our strong preference to eliminate broker votes in all instances
(except as needed to establish a quorum). Independence has always been
the centerpiece of CalPERS' Corporate Governance Core Principles and Guidelines.
We feel that independence is one of the single most important elements
to ensure that the long-term interests of shareowners are guarded and
fostered. For this reason, CalPERS' Core Principles call for at least
a majority of independent directors on the board and 100% independent
directors on the three key committees, audit, compensation, and nominating.
We support your proposal to raise the NYSE listing standards to this level.
However, we feel that the definition of independence that would be applied
to the standards is unnecessarily vague, and would result in less effective
reform than other alternatives.
As investors, we regularly evaluate the companies we invest in, including
measures of corporate governance. As you might expect, independence is
one of the key elements of our evaluation. Without a meaningful standard
by which we can compare independence, our ability to make judgments across
our portfolio, and thus provide a valuable balance between the corporations
and their owners, is compromised. Accordingly, we have adopted a definition
of independence that we use in evaluating this critical issue. You are
probably aware that many other organizations, such as TIAA-CREF and the
Council of Institutional Investors (CII), have also adopted comparable
definitions.
Our concern with the proposal is that by leaving the determination
of independence up to each company, investors will be left with no consistent
measure of how companies compare in meeting the NYSE listing standards.
It seems to be counterproductive to have multiple companies with what
could be very different standards of independence all claim compliance
with the NYSE listing standards. We suggest that the Board consider adopting
a definition of independence consistent with those of leading institutions
and require that companies use this definition in relation to the new
listing standards. CalPERS' definition of independence is on our website
(http://www.calpers-governance.org/), or we can provide you with further
background if you desire.
The Committee specifically highlighted interlocking directorships as
impairing independence. We agree with this position, but we suggest the
statement be expanded to include any interlocking directorship, not merely
a relationship that involves compensation committee interlocks.
We support your proposal to require listed companies to adopt corporate
governance guidelines, as well as charters for their audit, compensation
and nominating committees. CalPERS' Investment Committee recently amended
our Corporate Governance Core Principles to expressly state that companies
should develop executive compensation policies and submit these policies
to shareowners for approval. We suggest that this be considered in connection
with your requirement for governance guidelines and compensation committee
charters in particular. As I am sure you are aware, executive compensation
continues to be a very important topic to shareowners. For example, numerous
shareholder proposals during the 2002 proxy season requested that companies
submit executive contracts to shareowners for approval. While we are generally
supportive of the reasons behind these proposals, we feel a more productive
role for owners is in approval at the policy level, leaving the companies
more flexibility to execute individual contracts.
In regards to the qualifications of the audit committee chair, we agree
that it is desirable for this person to have accounting or financial management
expertise. In fact, the CalPERS Investment Committee adopted as part of
our Financial Market Reform Package a statement calling for increased
financial expertise on the audit committees in general. While we recognize
the limitations in obtaining sufficient members with the desired background
and expertise to comprise the entire committee of these types of experts,
we are calling for an increase in the number of members that have financial
background supporting a level of expertise. Perhaps one issue the Board
can consider is additional clarification of what constitutes financial
literacy and financial expertise.
We are fully supportive of requiring that the audit committee have
the sole responsibility for hiring and firing the auditor. Our position
on audit industry reform calls for a bright line ban on auditors performing
non-audit services , and therefore we would not support audit committee
approval of non-audit services. We encourage the Board to strengthen this
critical element of the proposal by establishing an outright ban on the
auditor performing non-audit services.
CalPERS is also suggesting that audit committees consider obtaining
dedicated staff support to help facilitate the execution of their duties.
We feel that this is consistent with the Committee's proposal that, as
appropriate, the audit committee obtain advice and assistance from outside
legal, accounting, or other advisors. For clarity, we suggest that this
statement explicitly include reference to retaining support staff. In
addition, we advocate that the audit committee should meet at least once
per year with the external auditor without management present.
CalPERS supports mandatory rotation of the audit firm, and we suggest
a 5 to 7 year period as a reasonable time period to require rotation.
We simply disagree with the Committee's statement that mandatory rotation
"may undercut the effectiveness of the independent auditor and the quality
of the audit." To the contrary, we feel that mandatory rotation would
likely increase independence and the overall quality of the audits. The
accounting industry has argued against rotation, partly based on increased
costs to shareowners. As one investor, CalPERS is willing to accept increased
costs associated with the audit to help ensure the independence of the
auditor and thus the quality of the audit. We feel that it would be money
well spent, particularly in relation to the staggering losses investors
have endured because, at least partially, of poor auditing. As a point
of reference, for the past 20 years CalPERS has rotated its auditor every
five years.
Your proposal that the NYSE develop a directors' institute in conjunction
with leading authorities in corporate governance is excellent. There are
currently several programs in existence, some of which CalPERS is involved
with, that I am sure would welcome additional support from the NYSE. One
issue that you may consider is an even stronger emphasis on director training
by providing specific incentives for directors to dedicate time and effort
toward training. CalPERS would be interested in participating in any additional
activities the NYSE chooses to pursue in the area of director education.
In summary, I would like to reiterate our compliments on the work of
the Committee, and our strong support for all the amendments to the NYSE
listing standards aimed at raising corporate governance and listing standards.
We sincerely hope that the Board will consider our suggestions for potential
additional steps that may be taken to further strengthen the proposed
standards. Should you have any questions or need additional comment please
feel free to contact me or Ted White, CalPERS' Director of Corporate Governance,
at (916) 341-2731.
Sincerely,
JAMES E. BURTON
Former Chief Executive Officer
cc: Members, CalPERS Board of Administration
Harvey Pitt, Chairman, Securities and Exchange Commission
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